1. The organizer of the museum classes is the Regional Museum in Stalowa Wola (hereinafter referred to as the Museum).

2. the place of realization of classes are educational rooms and exhibition halls of the Museum at 1 Sandomierska Street, 12 Rozwadowska Street and 17 Hutnicza Street in Stalowa Wola, as well as a selected space of the city (in case of a walking tour).

(3) Classes (museum lessons and/or workshops), depending on their type, may last from 45 to 90 minutes, walking tours from 90 to 120 minutes.

(4) Reservations for classes are made in person at the Museum or by telephone:

1 Sandomierska Street, tel. 15 844 85 56, 518 454 176

12 Rozwadowska Street, tel. 15 842 02 07, 797 120 229

17 Hutnicza Street, tel. 15 823 50 37 5.

(5) The Museum does not hold classes without prior reservation.

When booking a class, please choose the type and topic of the class. A detailed description of the available topics can be found at www.muzeum.stalowawola.pl under the Education tab. Alternatively, you can contact the Museum staff directly to select a topic that suits the profile of your group. The themes are tailored to each age group.

(7) When making a booking, please indicate the type and topic of the activity, the preferred date, the age and number of participants, the name of the establishment, the name of the teacher or supervisor and a contact telephone number.

(8) The number of people per group depends on the space where the activities will take place. Details will be agreed with the group leader at the time of booking.

(9) The person making the booking undertakes to pass on to the participants or, if they are minors, to their guardians these rules or to inform them of the rules contained therein.

(10) In the event of cancellation of a workshop, the person making the booking is obliged to notify the Museum by telephone no later than 1 day before the agreed workshop date.

(11) The Museum reserves the right to refuse to conduct classes without giving a reason, stating an alternative date and/or subject of classes.

12. Participation in Museum activities is charged, with exceptions stipulated by relevant regulations (the price list is available on the Museum’s website www.muzeum.stalowawola.pl under the Education tab). Payment shall be made on the day of the organisation of the activities before their commencement, in cash or by credit card at the Museum ticket office. Payment by bank transfer is also possible by prior arrangement. 13.

(13) The Museum issues VAT invoices. Invoices are issued upon prior request of the ordering party.

RULES CONCERNING THE COURSE OF ACTIVITIES

(1) Before entering the Museum the participants should be reminded of the generally accepted rules of behaviour in this type of institution, and should be acquainted with these Rules and Regulations by the participants and their legal guardians.

(2) Participants should arrive a few minutes early to the classes so that they have time to leave their outer clothing in the cloakroom and to go to the toilet.

(3) Classes are conducted by Museum staff and/or persons from outside the Museum entrusted with conducting the classes.

(4) Participants are obliged to follow the instructions of the persons conducting the activities.

5. the guardians of the group throughout the duration of the visit to the Museum and the educational activities are obliged to cooperate actively with the instructors, especially in the matter of maintaining discipline among the participants of the activities, and take care of them in accordance with the legal regulations in force. The educators conducting the activities on behalf of the Museum are not obliged to take care of minor participants.

(6) Food and drink are strictly prohibited in the exhibition halls.

(7) During the classes, films and photographs may only be taken at times indicated by the lecturer.

(8) In the event of reprehensible behaviour of the group or individual participants, in violation of these Rules and Regulations or the generally accepted rules of behaviour in a cultural centre, the trainer has the right to terminate the class. In such a case, the costs incurred will not be refunded.

(9) The Museum shall not be liable for any damages to persons or property resulting from the lack of proper supervision of minors participating in educational activities by their tutors, including damages caused by the participants of the activities.

10. some activities may be photographed or filmed in whole or in part. By booking and/or participating in the activities, the participant gives his/her unpaid permission to record, photograph, film or make any other kind of recording of the activities (including the images of the participants), and to show and disseminate this material solely for the purpose of documenting and promoting the activities of the Museum. The participant or his/her legal guardian is not entitled to any claims against the Museum on this account. The detailed rules for processing personal data in the form of images are described on the Museum’s website under the Privacy Policy tab (in the top left-hand corner of the screen). 11.

(11) It is forbidden to bring to the Museum objects unnecessary for classes, equipment, toys, cushions, etc.

12. only healthy participants (no symptoms suggestive of an infectious disease) may take part in the activities.

13 It should also be borne in mind that:

a. a group may participate in the activities carried out by the MR Education Department, the size of which depends on the space in which the activities will take place

b. children up to the age of 6 can be accompanied by 1 carer; whether a child will be with a carer or not, must be communicated to the meeting leader when registering.

14. reservation and participation in the activities are tantamount to acceptance of these Regulations.

STANDARDS FOR THE PROTECTION OF MINORS

Order No. 27/2024

of the Director of the Regional Museum in Stalowa Wola

of 14 August 2024

on Introduction of Standards for the Protection of Minors in force at the

The Regional Museum in Stalowa Wola

Pursuant to § 7 in connection with § 8 of the Statute of the Regional Museum in Stalowa Wola of 15 February 2023, the Act of 13 May 2016 on Counteracting the Threat of Sexual Crime (Journal of Laws of 2024, item 560) – art. 22c, art. 22b. and the Act of 28 July 2023 amending the Act – Family and Guardianship Code and certain other acts (Journal of Laws of 2023, item 1606) – Article 7, item 6, I order as follows:

§ 1

I introduce into application the Standards for the Protection of Minors in force at the

Regional Museum in Stalowa Wola, which constitute appendix to this order

§ 2

I oblige the employees of the Regional Museum in Stalowa Wola to perform this order.

§ 3

The Ordinance comes into force as of the date of its signing.

Appendix No. 1

to Order No. 27/2024

of the Director of the Regional Museum

in Stalowa Wola dated 14 August 2024

STANDARDS FOR THE PROTECTION OF MINORS APPLICABLE

IN THE REGIONAL MUSEUM IN STALOWA WOLA

OBJECTIVE

To ensure the safety of minors, to care for their welfare, to take into account their needs and to act in their best interests.

LEGAL BASIS:

1. the Act of 13 May 2016 on counteracting the threat of sexual offences (Journal of Laws 2024, item 560) – Article 22c, Article 22b.

2. the Act of 28 July 2023 on amending the Act – Family and Guardianship Code and certain other acts (Journal of Laws of 2023, item 1606) – Article 7(6).

3 Guidebook of the Foundation Dajemy Dzieciom Siłę.

Table of contents

Introduction. 4

Chapter I 4

Areas of the Standards for the Protection of Minors from Abuse…. 4

Chapter II 6

Glossary of terms… 6

Chapter III 6

Recognising and responding to risk factors for child abuse. 6

Chapter IV… 7

Principles for responding to cases of suspected abuse of a minor. Procedures for intervention in cases of child abuse. 7

Chapter V.. 8

Rules for the protection of the child’s image and personal data of minors. 8

Chapter VI 8

Monitoring of the application of the Standards for the Protection of Minors from Abuse…. 8

Chapter VII 9

Final provisions. 9

Annex 1 – Principles for the safe recruitment of staff. 10

Annex 2 – Principles for safe relationships 11

Annex no. 3 – Intervention card 14

Annex No. 4 – Guidelines on the principles of child image and child data protection 15

Annex No. 5 – Survey monitoring the level of implementation of the Standards for the Protection of Minors from Abuse…. 18

Annex No. 6 – Statement of awareness of the Standards for the Protection of Minors. 19

Annex No. 7 – Scope of personal data for checking a person against the Sex Offender Register…. 20

Annex No. 8 – Declarations by staff and persons cooperating with the Museum of no criminal record 20

Introduction

The guiding principle of all actions taken by the staff of the Regional Museum in Stalowa Wola (hereinafter: the Museum) is to act for the good of the child and in his/her best interest. The Museum staff shall treat the child with respect and take into account his/her needs. It is unacceptable for the staff to use violence against the child in any form. In pursuing these objectives, Museum staff shall act within the framework of applicable law, internal regulations and their own competences.

The welfare and safety of children is the priority of all actions taken by Museum staff on behalf of children.

This system of protecting children from harm defines the procedures for intervention, preventive and educational activities, principles for the prevention of child abuse, and, when abuse has occurred, it defines the principles for reducing the extent of its effects through correct and effective assistance to the minor, and indicates the responsibility of the Museum staff for the safety of the children attending the Museum.

These Standards for the Protection of Minors from Harm have been published on the Museum’s website. They are widely promoted to all staff, carers and children attending the Museum and benefiting from other forms of cooperation. Minors are actively made aware of the following Standards through educational and outreach activities.

Chapter I

Areas of the Standards for the Protection of Minors against Harm

The Child Protection Standards are four principles that help to create a safe and welcoming environment in institutions and organisations working with children. The Museum has developed, adopted and implemented the Child Protection Standards in the following areas:

Standard I. POLICIES – The Museum has developed, adopted and implemented policies to protect children from harm.

(a) They apply to all staff (employees, associates, interns, trainees, volunteers and individuals and entities working with the Museum).

b) The Director of the Museum has approved the Standards and the Museum management is responsible for their implementation and supervision.

c) The Director has appointed a person responsible for monitoring the implementation of the Standards. The role and tasks of this person are clearly defined.

(d) The Standards for the Protection of Minors clearly and comprehensively set out:

the principles of safe recruitment of staff,

how the Museum responds to cases of suspected child abuse,

principles for safe staff-child relationships,

principles for safe use of the Internet and electronic media,

principles for the protection of children’s images and personal data.

(e) The Standards are published and promoted to all staff, carers and children, and individual groups are actively made aware of it through education and outreach activities.

Standard II. STAFF – The Museum monitors, educates and engages its staff to prevent child abuse

(a) Recruitment policies for staff working with children, including the obligation to obtain data from the Sex Offender Registry on each member of staff working with children and, where permitted by applicable law, information from the National Criminal Register, and when not permitted by law, obtain a statement from the Museum personnel and persons working with the Museum who, in the performance of their duties, have direct contact with minors, concerning their lack of a criminal record or the absence of pending criminal or disciplinary proceedings for offences against sexual freedom and decency and offences involving violence to the detriment of a minor (Appendix No. 8).

b) The personal files of Museum personnel should be accompanied by:

– printouts from the National Criminal Register,

– printouts from the Sex Offenders Register,

– statement of acquaintance with the Standards for the Protection of Minors (Attachment No. 6)

– declarations of personnel and persons cooperating with the Museum on their clean criminal record (Attachment No. 8).

The above documents will be kept in the Human Resources Department.

c) If the Museum undertakes cooperation with institutions which are legally obliged to implement the Standards for the Protection of Minors in their institution, the declaration of the personnel and persons cooperating with the Museum of no criminal record (Appendix no. 8) is not required from the employees of the said entity. In all other cases where persons working with the Museum, in the performance of their duties, have direct contact with a minor the above statement (Appendix No. 8) is required and kept in the Human Resources Department.

d) Companies and other institutions that contract with the Museum are required to ensure that their employees carrying out any work on Museum premises are familiar with the Standards for the Protection of Minors.

e) Rules for the safe relationship of staff with minors, indicating which behaviours on Museum premises are not permitted and which are desirable when interacting with a child.

f) Principles for providing staff with basic knowledge on protecting minors from harm and providing assistance to children in situations of risk, in terms of:

recognition of the symptoms of child abuse,

procedures for intervention in cases of suspected abuse,

legal responsibilities of staff required to intervene,

principles for preparing staff to educate children about protection from violence and abuse.

(g) Principles of disposition of educational materials for children and their use.

Standard III. PROCEDURES – The Museum has implemented and uses intervention procedures that are known and shared with all staff.

Each staff member knows to whom to report information about abuse of a minor and who is responsible for intervention. Contact details of local institutions responsible for preventing and intervening in cases of abuse of minors are made available to each member of staff:

(a) The Museum has developed step-by-step procedures that outline what action to take in the event of child abuse or threats to the safety of a child by staff, family members, peers and strangers,

(b) The Museum has contact details of local institutions and organisations that intervene and assist in situations of child abuse (police, family court, crisis intervention centre, social welfare centre, health care facilities) and provides access to them for all staff members.

Standard IV. MONITORING – The Museum Director shall monitor and, if necessary, evaluate the provisions of the Standards at least once every two years in consultation with staff, other professionals in the implementation of the Child Protection from Abuse Policy, and update them.

Core Standards:

The adopted standards for the protection of minors are reviewed with particular reference to the analysis of situations involving threats to the safety of children.

Supplementary standards:

As part of the revision/updating of the standards, the Coordinator of the Standards for the Protection of Minors consults with the professionals implementing the Standards for the Protection of Minors.

Chapter II

Glossary of terms

1 Child/minor – any person under the age of 18 years.

2. child abuse – the commission of a criminal or delinquent act to the detriment of a child or a threat to the welfare of a child, including child neglect.

3. staff – any employee of the Museum regardless of form of employment, including an associate, intern, trainee, volunteer or other person who, by virtue of their role or tasks, has or may have contact with children on the premises of the institution

4. the child’s guardian – a person entitled to represent the child, in particular the child’s parent or legal guardian, as well as a foster parent.

5. director – the person who, within the organisational structure of the Museum, has the authority to make decisions.

6. manager – a person who, within the organisational structure of the Museum, is authorised to make decisions within a department.

6. consent of the child’s parent – means the consent of at least one of the child’s parents. In the event of disagreement between the child’s parents, it is necessary to inform the parents that the matter must be decided by the family court.

7. Coordinator of the Standards for the Protection of Minors from Abuse – is the staff member designated by the Director who oversees the implementation of these Standards for the Protection of Minors from Abuse.

8. Child’s Personal Information – is any information that allows a child to be identified.

9 Register – the Sexual Offenders Register with restricted access.

Chapter III

Identifying and responding to child abuse risk factors

(1) Museum staff shall be knowledgeable of and pay attention to risk factors and symptoms of child abuse as part of their duties.

(2) Where risk factors are identified, Museum staff:

(a) engage in an ongoing conversation with the child’s teachers to verify the risk factor or with the Coordinator of the Standards for the Protection of Minors at the school the child attends,

b) reports any such case to the Museum’s Coordinator of Standards for the Protection of Minors,

if a guardian is present at the Museum, shall initiate a conversation with the guardians, providing information on the support available and motivating them to seek help for themselves.

3 Staff monitor the situation and welfare of the child when the child is on Museum premises. Staff are aware of and apply the principles of safe staff-child and child-child relationships established at the Museum.

(4) Museum staff recruitment is carried out in accordance with the Safe Staff Recruitment Policy.

Chapter IV

Rules of reacting to cases of suspected abuse of a minor Procedures for intervention in the case of child abuse

(1) Each member of staff shall respond appropriately to the situation and to the age of the child in the following order:

(a) in the first instance, the member of staff assesses whether there is a danger to the child’s life or health – if there is such a danger, action must be taken to ensure the child’s safety, including reporting to the appropriate services,

(b) a member of staff who witnesses unacceptable behaviour towards a minor shall provide information to the person harming the minor on the correct forms of behaviour in line with the Museum’s Standards for the Protection of Minors and/or additionally provide information on facilities supporting persons in crisis,

(c) the staff member shall, to the best of his or her ability, provide support to the minor by indicating to the minor the contact details of a specialised facility offering assistance to children,

d) every staff member who witnesses a disturbing event or behaviour towards a minor in the facility is obliged to make a record of it (including: date, place, persons and description of the situation) and send it by e-mail to the Coordinator for the Protection of Minors – Anna Jarosz: ajarosz@muzeum.stalowawola.pl

e) if the Coordinator has a suspicion that a child is being abused, he/she is obliged to make a note of the situation and forward the information obtained to the Museum Director,

he parents/guardians of a minor and the suspicion has not been confirmed – the parents/guardians of the child are informed of this fact in writing, if their personal data are known,

h) an intervention card is drawn up from the course of the intervention, the model of which is attached as Appendix No. 3 to these Standards,

i) all employees and other persons who, in connection with performance of their professional duties, have acquired information on child abuse or information related thereto, are obliged to keep such information confidential, excluding information provided to authorised institutions and services as part of intervention activities.

(2) The plan for assisting the minor should include indications on:

(a) taking action to ensure the safety of the child, including reporting suspected abuse to an appropriate institution,

(b) the emergency support that the museum will offer the child,

c) indicating to the minor the contact details of a specialised institution offering assistance to children, if necessary.

Chapter V

Principles of protecting the image of the child and personal data of minors

1) The Museum, recognizing the child’s right to privacy and protection of personal rights, shall ensure the protection of the child’s image, ensure the highest standards of protection of the personal data of minors in accordance with the applicable laws.

(2) The minor’s personal data shall be protected in accordance with the principles set out in the Data Protection Act of 10 May 2018 and the Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of individuals with regard to the processing of personal data and on the free movement of such data and repealing Directive 95/46/EC (General Data Protection Regulation):

(a) staff shall be obliged to maintain the confidentiality of the personal data they process and to keep confidential the means of securing personal data against unauthorised access;

b) personal data of a minor shall be made available only to persons and entities authorised on the basis of separate regulations.

(3) Guidelines on the principles for the protection of children’s image and personal data are attached as Appendix 4 to these Standards.

(4) The staff must not allow media representatives to record the image of the child (filming, photographing, recording the child’s voice) on the Museum premises without the written consent of the child’s parent or legal guardian.

(5) Publicity by the staff of the image of the child recorded in any form (photography, audio-video recording) requires the written consent of the child’s parent or legal guardian.

(6) In order to obtain the consent referred to above, the staff may contact the child’s guardian to obtain permission to use the child’s recorded image free of charge and specify in what context it will be used, e.g. that it will be placed on the YouTube platform for promotional purposes or on the Museum’s website (this consent includes all forms of publication, in particular advertising posters, leaflets, printed promotional material, advertising in newspapers and magazines and on the Internet, etc.), or establish the procedure for obtaining consent. It is unacceptable to provide the media representative with the contact details of the child’s guardian – without the knowledge and consent of that guardian.

Chapter VI

Monitoring the application of the Standards for the Protection of Minors from Harm

(1) The Director shall appoint the Coordinator of the Standards for the Protection of Minors from Abuse as the person responsible for the implementation and promotion of the Standards for the Protection of Minors from Abuse.

(2) The person referred to in subsection (1) shall be responsible for monitoring the implementation of the Standards, for responding to signals of violations of the Standards, for maintaining a register of reports and for proposing amendments to the Standards.

(3) The person responsible for the implementation and promotion of the Standards for the protection of minors shall conduct a survey among the employees, once every 2 years, monitoring the level of implementation of the Standards. In the survey, employees may propose changes and indicate violations of the Standards.

(4) The monitoring survey is attached as Appendix No. 5 to these Standards.

(5) On the basis of the survey, the person responsible for the implementation and promotion of the Standards for the Protection of Minors shall prepare a monitoring report, which shall be submitted to the Director.

(6) On the basis of the report received, the Director makes the necessary changes to the Standards and announces them to the staff, children and their parents/guardians.

Chapter VII

Final provisions

(1) These Standards for the Protection of Minors from Abuse come into force on the date of signing of the relevant order by the Director of the Museum.

(2) The Standards shall be publicised by making them available on the website and by posting them in summary form at Customer Service Points or in the changing rooms used by minors.

Annex 1

Principles for the safe recruitment of staff

(1) The Director shall, prior to employment, find out the personal data, qualifications of the candidate(s), including the attitude to values shared by the Museum, such as the protection of children’s rights and respect for their dignity.

(2) The Director shall ensure that any employee of the Museum regardless of the form of employment, including an associate, intern, trainee, volunteer or any other person who, by virtue of their function or tasks, comes into contact with children, is qualified to work with children and is safe for children.

(3) The Director may ask the applicant/candidate to provide references from previous places of employment or to provide a contact for someone who can provide such references. The provision of references or contact to former employers is based on the candidate’s/candidate’s consent. Failure to provide such data in light of the applicable legislation should not lead to negative consequences for that person, e.g. refusal of employment solely on this basis. The provisions of the General Data Protection Regulation (RODO) and the Labour Code are a limitation in this respect.

(4) An employee of the Museum, permanently employed at the institution, who performs educational tasks with children, is subject, before being allowed to perform tasks, to a procedure that serves the purpose of fulfilling the obligation set out in Article 21 of the Act of 13 May 2016 on Counteracting the Threat of Sexual Offences and the Protection of Minors (i.e.: Journal of Laws of 2023, item 1304 as amended) and checking the employee in the Register of Sexual Offenders. The check also applies to persons under the age of 18. A person who is on the Register or who has been convicted of the offences specified in Section 21(3) of the Act may not be allowed to perform assigned tasks.

(5) A person employed by the Museum only for the duration of educational tasks with children, who is not a permanent employee of the Museum, shall, prior to being allowed to carry out tasks, provide personal data (Appendix No. 7), which is then used by the Museum to carry out the obligations set out in Article 21 of the Act. The check also applies to persons under the age of 18. A person who is on the Register or who has been convicted of the offences specified in section 21(3) of the Act may not be admitted to assigned tasks.

(6) A printout from the Register and information from the National Criminal Register shall be kept in the employee’s personal file or in analogous documentation concerning a volunteer, a person employed on the basis of a civil law contract and persons and entities cooperating with the Museum in accordance with the applicable Uniform Material File List.

(7) Where third parties are used to organise activities for children, the Museum requires that the third party accepts this document and undertakes (including its own employees and collaborators delegated to carry out tasks for the Museum) to abide by its provisions.

Appendix 2

Principles of safe relations

The guiding principle of all activities undertaken by staff is to act for the benefit and in the best interests of the child. Staff shall treat the child with respect and take into account the child’s dignity and needs. It is unacceptable to use violence against a child in any form. In pursuing these aims, staff shall act within the framework of applicable law, the Museum’s internal regulations and their own competence. The principles of safe staff-child relations apply to all employees, interns, trainees, volunteers and persons and entities cooperating with the Museum. Knowledge and acceptance of the principles are confirmed by signing a declaration.

I. Staff relations

Each member of staff has a responsibility to maintain a professional relationship with children and to consider each time whether their response, message or action towards a child is appropriate to the situation, safe, reasonable and fair to other children. Each member of staff is required to act in a way that is open and transparent to others to minimise the risk of misinterpretation of their behaviour.

II. Communication with children

(1) In communicating with children, the staff member shall:

(a) be patient and respectful,

(b) listen attentively to the child and provide answers appropriate to the child’s age and the situation,

(c) inform the child of decisions made concerning him/her, taking into account the child’s expectations,

(d) respect the child’s right to privacy; if it is necessary to deviate from confidentiality to protect the child, explain this to the child as soon as possible; if the need arises to speak to the child in private, leave the door to the room ajar and ensure that you are within sight of others; or you may ask another member of staff to be present during such a conversation,

rity (intimidation, coercion, threats) towards the child.

III. Activities carried out with children

(1) The staff member shall:

(a) value and respect the contribution of children to the activities undertaken, actively involve them and treat them equally regardless of their gender, sexual orientation, ability/disability, social, ethnic, cultural, religious status and world view,

(b) avoid favouritism towards children.

(2) A member of staff is prohibited from:

(c) entering into any romantic or sexual relationship with a child, making propositions of an inappropriate nature to a child; this includes sexual comments, jokes, gestures and providing erotic and pornographic content to minors in any form,

d) recording the image of a minor (filming, voice recording, photographing) for private purposes; this includes allowing third parties to record images of children unless the Director has been informed of this, has given his/her consent and has obtained the consent of the parents/guardians and the children themselves,

e) to offer alcohol, tobacco products, illegal substances to a minor, as well as to use them in the presence of minors,

f) accept money, gifts from minors, from the child’s parents/guardians,

g) entering into a relationship of any kind of dependence towards the child or the child’s parents/guardians, behaving in a way that may imply to others the existence of such dependence and leading to accusations of unequal treatment or financial or other benefits – this does not apply to occasional gifts, i.e. flowers, contribution gifts or small gifts.

3 Notes:

All risky situations, which include infatuation of a child by staff or staff by a child, must be reported to the Director. If Museum staff witness them, they are obliged to react firmly but sensitively in order to preserve the dignity of the persons concerned.

IV. Physical contact with children

1 General comments:

Any violent action towards a minor is unacceptable. However, there are situations in which physical contact with a child may be appropriate and meets the principles of safe contact: it responds to the needs of the child at the time, takes into account the child’s age, developmental stage, gender, cultural and situational context. However, it is not possible to set a universal appropriateness for all such physical contact, as behaviour appropriate to one child may be inappropriate to another.

(2) Staff shall:

(a) use their professional judgement at all times, listening, observing and noting the child’s reaction, asking the child’s consent to physical contact (e.g. hugging) and remaining aware that, even with their good intentions, such contact may be misinterpreted by the child or third parties,

(b) always be prepared to explain their actions.

3 Staff are prohibited from:

(a) hitting, poking, pushing or otherwise violating the physical integrity of a child,

(b) touching a child in any way that may be considered indecent or inappropriate,

(c) engaging in activities such as tickling, pretend fighting with children or violent physical play.

(4) Physical contact with a child must be overt, undisguised and not involve any gratification or result from a power relationship. If a member of staff witnesses any of the behaviours and/or situations described above from other adults or children, they must always inform the person in charge and/or follow the intervention procedure in place.

Physical contact with a child in the presence of his/her caregiver/educator is acceptable if it results from tasks being carried out (helping to dress an outfit from an exhibition, manual workshops, etc.) or is due to a developmental need of the child (holding his/her hand when going down stairs).

In exceptional situations, if there is a need to help the child/children during personal hygiene activities, a museum employee may help the child/children when his/her caregiver is in the same room.

V. Staff contacts with the child outside working hours

1 General comments:

The principle is that contact with children attending the Museum should only take place during working hours and should be for educational purposes.

(2) A member of staff is forbidden to invite children to their place of residence, to meet them outside working hours; this includes contact with children through private communication channels (private telephone, e-mail, instant messaging, social media profiles).

(3) If necessary, the appropriate form of communication with children and their parents or carers outside working hours is through business channels (e-mail, business phone).

4. if it is necessary to meet with children out of hours, the member of staff must inform the Director and the children’s parents/carers must consent to such contact.

5. maintaining social or family relationships (if the children and the children’s parents/carers are relatives of the member of staff) requires that all information relating to other children, their parents and carers is kept confidential.

VI. Online safety

(1) Staff must be aware of the digital dangers and risks of having their private online activity recorded by applications and algorithms, as well as their own activities on the Intrenet. This includes visiting certain sites, using dating apps where he/she may meet minors, watching certain people/pages on social media and the privacy settings of the accounts he/she uses. If a staff member’s profile is publicly accessible, children and their parents/guardians also have a view of the staff member’s digital activity.

(2) Staff are required to switch off or mute personal electronic devices during activities.

3 Staff are prohibited from engaging with children by accepting or sending social media invitations.

Appendix 3

Intervention card

Name of minor:

Person suspected of harming/abusing the minor:

Person reporting the intervention:

Reason for intervention (form of abuse and description of the situation):

Date:

Description of action taken:

Annex 4

Guidelines on the principles for the protection of children’s image and personal data

The principles have been developed based on current legislation. Our values:

1. our actions are guided by responsibility and consideration towards the capture, processing, use and publication of children’s images.

2. Sharing photos and videos of our activities serves to celebrate children’s successes, document our activities and is always mindful of children’s safety. We use photos/videos showing boys and girls, children of different ages, talents, levels of ability and representing different ethnic groups.

3 Children have the right to decide whether their image is recorded and how we use it.

4. the consent of parents/legal guardians for the use of their child’s image is only binding if the children and parents/legal guardians have been informed about how the images/recordings will be used and the risks involved in publishing the image.

We ensure the safety of children’s images by:

1. asking for written consent from parents/legal guardians and for children’s consent before taking and publishing a photograph/recording. It is also good practice to obtain consent from the children themselves – we respect a child’s lack of consent even when we have parental consent.

2. providing an explanation of what we will use the images/recordings for and in what context, how we will store the data and the potential risks of publishing the images/recordings online.

3. avoid signing photographs/recordings with information identifying the child by name. If it is necessary to sign the child’s name, we only use the first name.

4. refraining from disclosing any sensitive information about the child regarding, inter alia, health, financial situation, legal situation and related to the child’s image.

5. to reduce the risk of copying and inappropriate use of children’s photographs/recordings by adopting the principles that:

(a) all children in the photo/recording must be dressed and the situation of the photo/recording is not demeaning, ridiculing or portraying the child in a negative context,

(b) photographs/recordings of children should focus on the children’s activities and, as far as possible, depict the children as a group rather than individuals.

6. to refrain from publishing photographs of children who are no longer in our care if they or their parents/legal guardians have not given permission for the photographs to be used after they have left the Museum.

7. to adopt the principle that all suspicions and problems regarding the inappropriate dissemination of images of children should be recorded and reported to the Director of the Regional Museum or the Manager of the Central Industrial District Museum (in the case of MCOP staff), as well as any other worrying signals regarding threats to the safety of children.

7 Adopt the principle that all suspicions and problems of inappropriate dissemination of images of children should be recorded and reported to the Director of the Regional Museum or the Manager of the Central Industrial District Museum (in the case of MCOP staff), as well as any other worrying signals about risks to children’s safety.

Recording images of children for the Museum’s own use

CCTV – To ensure the safety of our employees and customers, the area of the Museum complex is monitored. Video surveillance data containing personal data is collected on the premise of the controller’s legitimate interest (to ensure the protection of persons and property) and, for this purpose, is transferred to facility security providers. Video surveillance records are stored for a period of 30 days.

In situations where the Museum records images of children for its own use, we declare that:

1. group organisers and individuals, when purchasing tickets, will be asked to read the rules and regulations, which are available on the museum’s website and in a prominent place in the facility. The regulations state that participation in the activity implies consent to the regulations and use of the image.

(2) The person recording an event should ask for the written consent of the parents/legal guardians given to the school in relation to the publication of the child’s photograph/recording before proceeding with the activity.

(3) Recording and publicising the child’s image without the consent of the child’s parent or legal guardian, as well as the child himself/herself, is only possible during events of an open nature, in photographs of a reporter nature, where the child’s image is only a detail of the whole, e.g. a landscape, an exhibition, a museum event (among other things, it is forbidden to take a photograph of one person or to frame the person so that he/she is overexposed). However, even in this situation (despite the legality), if the child himself or herself objects, the recording and publicising of the image should be waived.

(4) If the recording of the event is outsourced to an external person (hired photographer or videographer) we will ensure the safety of children and young people by:

(a) requiring the person/company recording the event to comply with these guidelines,

(b) requiring the person/company recording the event to wear a badge during the event,

(c) not allowing the person/company registering the event to be with children without supervision by a Museum staff member,

d) informing parents/legal guardians and children that the person/company recording the event will be present during the event and ensuring that parents/legal guardians have given written permission for their children’s image to be recorded.

(5) If the image of a child is only a detail of a whole such as a gathering, landscape, public event, the consent of the child’s parents/legal guardians is not required.

Recording images of children for private use

In situations where parents/guardians or spectators of events, celebrations, parties held on the Museum’s premises record images of children for private use, we inform them at the beginning of each event that:

1. the use, processing and publication of photographs/recordings containing images of children and adults requires the consent of these persons, in the case of children, of their parents/legal guardians.

2. photographs or recordings containing images of children should not be made available on social media or open sites unless the parents or legal guardians of these children give their consent.

3. before publishing a photo/recording online, it is always a good idea to check your privacy settings to ensure who will be able to access your child’s image.

Recording of children’s images by third parties and the media

(1) If members of the media or any other person wish to record an event we are organising and publish the material collected, they must make such a request in advance and obtain permission from the Principal. In such a situation, we will make sure that parents/legal guardians have given written permission for their children’s image to be recorded. We expect information on:

(a) the name and address of the person or editor requesting permission,

(b) justification of the need to record the event and how and in what context the material collected will be used,

(c) signing a declaration that the information provided is factually correct.

(2) Museum staff must not allow media representatives and unauthorised persons to record the image of a child on Museum premises without the written consent of the child’s parent/legal guardian and the permission of the Director.

o media representatives about a child or his/her parent/legal guardian. This prohibition also applies if the employee is convinced that his/her statement is not recorded in any way.

(4) In order to produce media material, the Director may decide to make selected rooms of the Museum available for the purpose of recording. When making such a decision, the Director shall instruct the room to be prepared in such a way as to prevent the recording of children present on the Museum premises.

Rules in the case of not consenting to the recording of a child’s image

If children, parents or legal guardians have not consented to their image being recorded, we will respect their decision. We will agree in advance with parents/legal guardians and children how the person recording the event will be able to identify the child so that the child’s image is not captured in individual and group photographs. The solution we adopt will not exclude a child whose image should not be recorded.

Storage of photographs and recordings

We will store material containing children’s images in a way that is lawful and safe for children:

1. analogue media containing photographs and recordings will be stored in a locked cabinet and electronic media containing photographs and recordings will be stored in a protected folder with access limited to those authorised by the Museum.

(2) The media will be retained for the period required by the law on archiving and/or the period set by the Museum in the Uniform Tangible List of Records.

3 We do not store electronic material containing images of children on unencrypted or mobile media such as mobile phones and memory stick devices.

4. we do not consent to staff using personal recording devices (i.e. mobile phones, cameras, camcorders) to record images of children.

5. the only equipment we use as a Museum is recording equipment owned by the Museum.

Appendix 5

Survey monitoring the level of implementation of the Standards for the Protection of Minors from Abuse

Please write the answer: YES/NO

Are you familiar with the Standards for the Protection of Minors from Abuse in force in the unit where you work?

Are you familiar with the content of the document ‘Standards for the Protection of Minors from Harm’?

Do you know how to recognise the symptoms of child abuse?

Do you know how to respond to the symptoms of child abuse?

Have you ever observed a violation of the principles contained in the Standards for the Protection of Minors from Abuse by another employee?

If so, what rules were violated?……………………………

Have you taken any action? If yes, what kind of action?…………………………

If no – why?…………………………

Do you have any comments/improvements/suggestions regarding the Standards for the Protection of Minors from Abuse?

(Descriptive answer)

Annex 6

Statement of understanding of the Standards for the Protection of Minors

…………………………………………..

(place, date)

I declare that I, the undersigned

…………………………………………………………………….

(name of the declarant)*

participated in the training for employees in the field of protection of children from harm, I got acquainted with the Standards for the Protection of Minors adopted at the Regional Museum in Stalowa Wola and I undertake to observe them and to report information on events and actions inconsistent with their content.

……………………………………………………..

(signature of the person making the declaration)

* please complete in capitals

Attachment No. 7

Scope of personal data for checking a person from the sex offender register

Name: …………………………………………………

Date of birth: ………………………………………………..

PESEL: ……………………………………………………………….

Family name: ……………………………………………

Father’s name: …………………………………………………………

Mother’s name: ………………………………………………………

………………………………………………….

(date and signature)

Information on the processing of data in connection with the obligation under the provisions of the Act of 13.05.2016 on countering the threat of sexual offences, for the purpose of verification in the Sexual Offender Register. In fulfilment of the information obligation under Article 13(1) and (2) of the EP and Council Regulation (EU) 2016/679 of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data and repealing Directive 95/46/EC (General Data Protection Regulation) (Official Journal of the EU. L. of 2016 No. 119, p. 1, as amended) – hereinafter referred to as RODO, we inform you that:

The administrator of your personal data is the Regional Museum in Stalowa Wola (hereinafter referred to as the Museum), 1 Sandomierska Street, 37-450 Stalowa Wola, NIP: 865 209 25 29, REGON: 830414006. The telephone number and e-mail address at which you can contact the data administrator is: tel. 15 844 85 56 fax: 15 844 85 56, e-mail:  muzeum@muzeum.stalowawola.pl

(2) Your data are processed on the basis of a legal obligation incumbent on the Controller to verify persons working with or caring for minors, resulting from the provisions of the Act of 13 May 2016 on Counteracting the Risk of Sexual Offences.

(3) You have the right to access your data and to receive a copy of it, the right to rectification and the right to restrict the processing of your personal data.

(4) In addition, you have the right to lodge a complaint with the President of the DPA about the way your data is processed by the Controller.

(5) Provision of data is a legal obligation and failure to do so will entail the inability to undertake work requiring contact with minors.

(6) The data will be stored for the period required by the provisions of the Act of 14 July 1983 on the national archival resource and archives.

Annex no. 8

Declarations of staff and persons cooperating with the Museum on their clean criminal record

Aware of the criminal liability for making false statements, I, the undersigned …………………………………………………………….. declare that I am not a person with a criminal record for crimes against sexual freedom and decency or crimes of violence to the detriment of a minor.

I declare that there are no criminal or disciplinary proceedings against me for offences against sexual freedom and decency and offences with violence to the detriment of a minor.

I declare that I have not been validly convicted of acts corresponding to the offences defined in Chapters XIX and XXV of the Penal Code, in Articles 189a and 207 of the Penal Code and in the Act of 29 July 2005. on Counteracting Drug Addiction, and no other judgment has been issued against me stating that I have committed such criminal offences, and that no obligation has been imposed on me by a decision of a court, other authorised body or the law to comply with a prohibition to hold any or specified positions, to practice any or specified professions or activities related to upbringing, education, leisure, treatment, provision of psychological counselling, spiritual development, sports or recreation.