Standards for the Protection of Minors

STANDARDS FOR THE PROTECTION OF MINORS IN FORCE

IN THE REGIONAL MUSEUM IN STALOWA WOLA

PURPOSE

To ensure the safety of minors, to take care of their welfare, to consider their needs and to act in their best interests.

LEGAL BASIS:

1. the Law of May 13, 2016 on Counteracting the Threat of Sexual Crime (Journal of Laws of 2024, item 560) – Article 22c, Article 22b.

2. the Law of July 28, 2023 on Amendments to the Law – Family and Guardianship Code and Certain Other Laws (Journal of Laws of 2023, item 1606) – Article 7(6).

3 Guidebook of the Foundation We Give Children Strength.

Table of contents

Introduction. 4

Chapter I 4

Areas of the Standards for the Protection of Minors from Abuse…. 4

Chapter II 6

Glossary of terms… 6

Chapter III 6

Recognizing and responding to risk factors for child abuse. 6

Chapter IV. 7

Rules for responding to cases of suspected abuse of a minor. Procedures for intervention in cases of child abuse. 7

Chapter V.. 8

Rules for the protection of the child’s image and personal data of minors. 8

Chapter VI 8

Monitoring of the application of the Standards for the Protection of Minors from Abuse…. 8

Chapter VII 9

Final provisions. 9

Appendix No. 1 – Rules for safe recruitment of personnel. 10

Appendix No. 2 – Principles of safe relationships 11

Appendix No. 3 – Intervention card 14

Appendix No. 4 – Guidelines on the principles of protecting children’s image and personal data 15

Appendix No. 5 – Survey monitoring the level of implementation of the Standards for the Protection of Minors from Abuse…. 18

Appendix No. 6 – Statement on familiarization with the Standards for the Protection of Minors. 19

Annex No. 7 – Scope of personal data for checking a person from the sex offender registry…. 20

Attachment No. 8 – Declarations of personnel and persons cooperating with the Museum about not having a criminal record 20

The guiding principle of all actions taken by the staff of the Regional Museum in Stalowa Wola (hereinafter: the Museum) is to act for the good of the child and in his/her best interest. Museum staff shall treat the child with respect and take into account his/her needs. It is unacceptable for the staff to use violence against the child in any form. In pursuing these goals, Museum personnel act within the framework of applicable laws, internal regulations and their own competence.

The welfare and safety of children is the priority of all actions taken by the Museum’s staff on behalf of children.

This System for the Protection of Children from Abuse defines the procedures for intervention, preventive and educational activities, rules for the prevention of child abuse, and, when abuse has occurred, defines the rules for reducing the extent of its consequences through proper and effective assistance to the minor, and indicates the responsibility of the Museum staff for the safety of children attending the Museum.

These Standards for the Protection of Minors from Abuse have been published on the Museum’s website. They are widely promoted to all staff, caregivers and children attending activities carried out by the Museum and benefiting from other forms of cooperation. Minors are actively acquainted with the following Standards through ongoing educational and informational activities.

The Child Protection Standards are four principles that help create a safe and welcoming environment in institutions and organizations that work with children. The Museum has developed, adopted and implemented the Standards for the Protection of Minors in the following areas:

Standard I. POLICIES – The Museum has developed, adopted and implemented policies to protect children from harm.

a) They apply to all personnel (employees, associates, interns, trainees, volunteers and persons and entities cooperating with the Museum).

b) The Director of the Museum has approved the Standards, and the Museum’s management is responsible for their implementation and supervision.

c) The Director has appointed a person responsible for monitoring the implementation of the Standards. The role and tasks of this person are clearly defined.

d) The Standards for the Protection of Minors clearly and comprehensively define:

• the principles of safe recruitment of personnel,
• how the Museum responds to cases of suspected child abuse,
• principles of safe staff-child relations,
• principles of safe use of the Internet and electronic media,
• rules for protecting children’s image and personal data.

(e) The standards are published and promoted to all staff, caregivers and children, and the various groups are actively familiarized with it through education and outreach activities.

Standard II. STAFF – The Museum shall monitor, educate and engage its staff to prevent child abuse

(a) Recruitment rules for personnel working with children, including the obligation to obtain data from the Sex Offender Registry on each staff member working with children and, when permitted by applicable law, information from the National Criminal Register, and when not permitted by law, obtain a statement from personnel and persons working with the Museum who, in the performance of their duties, have direct contact with minors, concerning the absence of a criminal record or pending criminal or disciplinary proceedings for crimes against sexual freedom and morals and violent crimes against a minor (Appendix No. 8).

(b) The personnel files of the Museum personnel should be accompanied by:

– printouts from the National Criminal Register,

– printouts from the Sex Offender Registry,

– statement of familiarization with the Standards for the Protection of Minors (Attachment No. 6)

– declarations of personnel and persons cooperating with the Museum about not having a criminal record (Attachment No. 8).

The above documents will be kept in the Human Resources Department.

c) If the Museum undertakes cooperation with institutions that are legally obliged to implement the Standards for the Protection of Minors in their institution, a statement of personnel and persons cooperating with the Museum about no criminal record (Attachment No. 8) is not required from the employees of such entity. In any other case, when persons cooperating with the Museum during the performance of their duties have direct contact with a minor the above statement (Attachment No. 8) is required and kept in the Human Resources Department.

d) Companies and other institutions that contract with the Museum are required to ensure that their employees performing any work on Museum property are familiar with the Standards for the Protection of Minors.

e) Rules for safe relations of staff with minors, indicating which behaviors on the Museum’s premises are not allowed and which are desirable when interacting with a child.

(f) Rules for providing staff with basic knowledge of protecting minors from abuse and providing assistance to children in emergency situations, in terms of:

• recognition of symptoms of child abuse,
• procedures for intervention in cases of suspected abuse,
• legal responsibility of personnel required to intervene,
• principles of preparing staff to educate children about protection from violence and abuse.

(g) Principles of disposition of educational materials for children and their use.

Standard III.PROCEDURES – The Museum has implemented and uses intervention procedures that are known and shared with all staff.

Each staff member knows to whom information about abuse of a minor should be reported and who is responsible for intervention.Contact information for local institutions responsible for preventing and intervening in cases of abuse of minors is made available to each staff member:

(a) The museum has developed step-by-step procedures that specify what action to take when a child is being abused or his safety is threatened by staff, family members, peers and strangers,

(b) The museum has contact information for local institutions and organizations that deal with intervention and assistance in situations of child abuse (police, family court, crisis intervention center, social welfare center, health care facilities) and provides access to them for all staff members.

Standard IV. MONITORING – The Director of the Museum shall monitor and, if necessary, evaluate the provisions of the Standards at least once every two years, consulting with the staff, other specialists in the implementation of the policy of protection of children from abuse, and update them.

Basic Standards:

• Adopted standards for the protection of minors are reviewed with particular attention to the analysis of situations involving threats to the safety of children.

Supplementary standards:

• As part of the verification/updating of standards, the Coordinator of Standards for the Protection of Minors consults with specialists implementing the Standards for the Protection of Minors.

1. child/minor – any person under the age of 18.

2. child abuse – the commission of a criminal act or a criminal act to the detriment of a child or a threat to the welfare of a child, including child neglect.

3. staff – any employee of the Museum regardless of the form of employment, including an associate, intern, trainee, volunteer or other person who, by virtue of their function or tasks, has or may have contact with children on the premises of the institution

4. guardian of the child – a person authorized to represent the child, in particular his parent or legal guardian, as well as a foster parent.

5. director – a person who in the organizational structure of the Museum is authorized to make decisions.

6. manager – a person who in the organizational structure of the Museum is authorized to make decisions within one department.

6. consent of the child’s parent – means the consent of at least one of the child’s parents. In case of disagreement between the parents of the child, it is necessary to inform the parents that the case must be settled by the family court.

7. Coordinator of Standards for the Protection of Minors from Abuse – is an employee designated by the Director who supervises the implementation of these Standards for the Protection of Minors from Abuse.

8.Personal Information of a Child – is any information that allows the identification of a child.

9. registry – the Sex Offender Registry with restricted access.

(1) Museum staff shall be knowledgeable and shall pay attention to risk factors and symptoms of child abuse as part of their duties.

(2) When risk factors are identified, Museum staff:

(a) shall engage in an ongoing conversation with the child’s teachers to verify the risk factor or with the coordinator of the Standards for the Protection of Minors at the school facility the child attends,

(b) reports any such case to the Coordinator of Standards for the Protection of Minors at the Museum,

1. if a guardian is present at the Museum, enters into conversation with the guardians, providing information on the available support and motivating them to seek help for themselves.

(3) Staff monitors the situation and well-being of the child when the child is on Museum premises. Staff are aware of and apply the principles of safe staff-child and child-child relationships established at the Museum.

(4) Recruitment of Museum staff shall be conducted in accordance with the principles of safe staff recruitment.

(1) Each staff member shall respond appropriately to the situation and to the age of the child in the following order:

(a) first, the employee assesses whether there is a danger to the child’s life or health – if there is such a danger, action must be taken to ensure the child’s safety, including reporting to the appropriate services,

(b) an employee who witnesses unacceptable behavior toward a minor shall provide information to the person harming the minor about the correct forms of behavior in accordance with the Museum’s Standards for the Protection of Minors and/or additionally provide information about facilities that support persons in crisis,

(c) the employee shall, to the best of his or her ability, provide support to the minor by indicating to the minor the contact of a specialized facility offering assistance to children,

d) each employee who witnesses a disturbing event or behavior towards a minor in the premises of the facility is obliged to make a memo (including: date, place, persons and description of the situation) and forward it by e-mail to the Coordinator of Standards for the Protection of Minors – Anna Jarosz: ajarosz@muzeum.stalowawola.pl

e) if the Coordinator suspects that a child is being abused, he/she is obliged to make a memo and pass the obtained information to the Museum Director,

f) after informing the parents/guardians of the minor, if their personal information is known – the Museum Director submits a notice of suspected crime to the prosecutor’s office/police or an application for inspection of the family situation to the district court, family and juvenile department, social welfare center,

g) if the suspicion of abuse was reported by the parents/guardians of a minor, and the suspicion is not confirmed – the parents/guardians of the child are informed of this fact in writing, if their personal data is known,

h) from the course of the intervention an intervention card shall be drawn up, the model of which is attached as Appendix No. 3 to these Standards,

i) all employees and other persons who, in connection with the performance of their duties, acquired information about child abuse or information related to it, are obliged to keep this information confidential, excluding information provided to authorized institutions and services in the course of intervention activities.

(2) The plan for assistance to the minor should include indications on:

(a) taking measures to ensure the safety of the child, including reporting suspected abuse to the appropriate institution,

b) ad hoc support that the Museum will offer the child,

c) indicating to the minor the contact of a specialized institution offering assistance to children, if there is such a need.

(1) The Museum, recognizing the child’s right to privacy and protection of personal property, ensures the protection of the child’s image, ensures the highest standards of protection of personal data of minors in accordance with applicable laws.

(2) The minor’s personal data shall be protected in accordance with the principles set forth in the Law of May 10, 2018 on the Protection of Personal Data and the Regulation of the European Parliament and of the Council (EU) 2016/679 of April 27, 2016 on the protection of natural persons in relation to the processing of personal data and on the free movement of such data and repealing Directive 95/46/EC (General Data Protection Regulation):

(a) personnel are obliged to maintain the secrecy of the personal data they process and to maintain the secrecy of the means of securing personal data against unauthorized access;

b) personal data of a minor shall be made available only to persons and entities authorized under separate regulations.

(3) Guidelines on the principles of protection of the child’s image and children’s personal data are attached as Appendix No. 4 to these Standards.

(4) Staff shall not allow media representatives to capture the image of a child (filming, photographing, recording the child’s voice) on the Museum premises without the written consent of the child’s parent or legal guardian.

(5) Publicizing by staff the image of a child recorded in any form (photography, audio-video recording) requires the written consent of the child’s parent or legal guardian.

(6) In order to obtain the consent referred to above, the staff may contact the child’s guardian to obtain permission for the free use of the child’s recorded image and specify in what context it will be used, e.g. that it will be placed on the YouTube platform for promotional purposes or on the Museum’s website (this consent includes all forms of publication, in particular, advertising posters, flyers, printed promotional materials, advertising in newspapers and magazines and on the Internet, etc.), or determine the procedure for obtaining consent. It is unacceptable to provide the media representative with contact information for the child’s guardian – without the knowledge and consent of this guardian.

(1) The Director shall designate the Coordinator of the Standards for the Protection of Minors as the person responsible for the implementation and promotion of the Standards for the Protection of Minors from Abuse.

(2) The person referred to in paragraph (1) shall be responsible for monitoring the implementation of the Standards, for responding to signals of violation of the Standards, for keeping a register of reports and for proposing amendments to the Standards.

(3) The person responsible for the implementation and promotion of the Standards for the protection of minors shall conduct a survey among employees, once every 2 years, to monitor the level of implementation of the Standards. In the survey, employees may propose changes and indicate violations of the Standards.

(4) The monitoring survey is attached as Appendix No. 5 to these Standards.

(5) Based on the survey, the person responsible for the implementation and promotion of the Standards for the Protection of Minors shall prepare a monitoring report, which shall be submitted to the Director.

(6) Based on the report received, the Director shall make necessary changes to the Standards and announce them to employees, children and their parents/guardians.

(1) These Standards for the Protection of Minors from Abuse shall come into force as of the date the Director of the Museum signs the relevant order.

(2) Announcement of the Standards shall be made by making them available on the website and by posting them in abbreviated version at the Customer Service Points or in the checkroom used by minors.

Appendix No. 1

Principles for safe recruitment of personnel

(1) Before hiring, the Director learns about the personal data, qualifications of the candidate(s), including the attitude to the values shared by the Museum, such as the protection of children’s rights and respect for their dignity.

(2) The Director shall ensure that any employee of the Museum regardless of the form of employment, including an associate, intern, trainee, volunteer or other person who, by virtue of his/her function or tasks, has contact with children, is qualified to work with children and is safe for them.

(3) The Director may ask the applicant/candidate to provide references from previous places of employment or to provide a contact to a person who can provide such references. The basis for providing references or contact to former employers is the consent of the candidate/candidate. Failure to provide this data in light of the current legislation should not give rise to negative consequences for that person, such as refusal of employment solely on this basis. The provisions of the General Data Protection Regulation (RODO) and the Labor Code are a limitation in this regard.

(4) An employee of the Museum, permanently employed by the institution, who performs educational tasks with children, shall, before being allowed to perform tasks, be subject to a procedure that serves to fulfill the obligation set forth in Article 21 of the Act of May 13, 2016 on Prevention of Sexual Crime Threats and Protection of Minors (i.e., Journal of Laws of 2023, item 1304, as amended) and to check the employee in the Sexual Offender Registry. The check also applies to persons under the age of 18. A person on the Register or convicted of the offenses specified in Article 21 (3) of the Law may not be allowed to perform assigned tasks.

(5) A person employed by the Museum only for the time of carrying out educational tasks with children, who is not a permanent employee of the Museum, shall, before being allowed to carry out tasks, provide personal data (Annex No. 7), which is then used by the Museum to carry out the duties specified in Article 21 of the Law. The check also applies to persons under the age of 18. A person on the Register or convicted of the offenses specified in Article 21, paragraph 3 of the Law may not be allowed to perform assigned tasks.

(6) A printout from the Register and information from the National Criminal Register shall be kept in the employee’s personnel file or in analogous documentation concerning a volunteer, a person employed on the basis of a civil law contract and persons and entities cooperating with the Museum in accordance with the applicable Uniform Tangible File List.

(7) In the case of using the services of third parties to organize activities for children, the Museum requires that the third party accepts this document and undertakes (including its own employees and collaborators delegated to perform tasks for the Museum) to comply with its provisions.

Appendix No. 2

Principles of safe relations

The guiding principle of all activities undertaken by staff is to act for the benefit of the child and in his or her best interest. Staff shall treat the child with respect and take into account the child’s dignity and needs. It is unacceptable to use violence against the child in any form. In pursuing these goals, staff act within the framework of applicable law, the Museum’s internal regulations and their own competence. The principles of safe personnel relations with children apply to all employees, interns, trainees, volunteers and persons and entities cooperating with the Museum. Knowledge and acceptance of the rules are confirmed by signing a statement.

I. Staff relations

Each staff member is required to maintain a professional relationship with children and consider each time whether his/her response, message or action toward a child is appropriate to the situation, safe, reasonable and fair to other children. Each staff member is required to act openly and transparently to others to minimize the risk of misinterpreting his or her behavior.

II. Communication with children

(1) In communicating with children, a staff member shall:

(a) be patient and respectful,

b) listen carefully to the child and give him/her answers appropriate to his/her age and the situation at hand,

c) inform the child about the decisions made concerning him, taking into account the expectations of the child,

d) respect the child’s right to privacy; if it is necessary to deviate from confidentiality in order to protect the child, explain this to the child as soon as possible; if the need arises to talk to the child in private, leave the door to the room ajar and ensure that you are within sight of others; you may also ask another staff member to be present during such a conversation,

(e) assure children that if they feel uncomfortable about a situation, a particular behavior or words, they can tell a staff member or designated person and can expect an appropriate response and/or assistance.

(2) A staff member is prohibited from:

(a) embarrassing, humiliating, disrespecting or insulting a child, or raising his or her voice at a child in a situation other than for the safety of the child or other children,

b) disclose sensitive information about the child to unauthorized persons

(c) behaving in an inappropriate manner in the presence of the child; this includes using vulgar words, gestures and jokes, making offensive remarks, referring to sexual activity or attraction in statements, and using relations of power or physical superiority (intimidation, coercion, threats) against the child.

III. Activities carried out with children

(1) The staff member shall:

(a) value and respect the contribution of children to the activities undertaken, actively involve them and treat them equally regardless of their gender, sexual orientation, ability/disability, social, ethnic, cultural, religious status and worldview,

(b) avoid favoring children.

(2) A staff member is prohibited from:

(c) establish any romantic or sexual relationship with a child, make propositions of an inappropriate nature to a child; this includes sexual comments, jokes, gestures, and providing minors with erotic and pornographic content regardless of its form,

(d) recording the image of a minor (filming, voice recording, photographing) for private purposes; this includes allowing third parties to record images of children, if the Director has not been informed about it, has not given permission for it and has not obtained the consent of parents/guardians and the children themselves,

e) offering alcohol, tobacco products, illegal substances to minors, as well as using them in the presence of minors,

f) accepting money, gifts from minors, from parents/guardians of the child,

g) entering into relations of any dependence on the child or the child’s parents/guardians, behaving in a manner that may suggest to others the existence of such dependence and leading to accusations of unequal treatment or financial and other benefits – this does not apply to occasional gifts, i.e. flowers, contribution gifts or small gifts.

3 Notes:

All risky situations, which include infatuation of a child by staff or staff by a child, must be reported to the Director. If the Museum staff witnesses them, they are obliged to respond firmly but sensitively to preserve the dignity of those involved.

IV. Physical contact with children

1 General comments:

Any violent action against a minor is unacceptable. However, there are situations in which physical contact with a child may be appropriate and meets the principles of safe contact: it responds to the needs of the child at the time, takes into account the child’s age, developmental stage, gender, cultural and situational context. However, it is not possible to determine the universal appropriateness of all such physical contact, as behavior appropriate to one child may be inappropriate to another.

2 Staff shall:

(a) use their professional judgment at all times, listening, observing and noting the child’s reaction, asking the child’s consent to physical contact (e.g., hugging) and remaining aware that even with their good intentions, such contact may be misinterpreted by the child or third parties,

(b) be prepared to explain his actions at all times.

(3) Staff are prohibited from:

(a) hitting, poking, pushing or otherwise violating the physical integrity of the child,

b) touching the child in any way that may be considered indecent or inappropriate,

(c) engaging in activities such as tickling, pretend fighting with children or violent physical play.

(4) Physical contact with a child must be overt, undisguised, and not involve any gratification or result from a power relationship. If a staff member witnesses any of the above-described behaviors and/or situations from other adults or children, he/she must always inform the person in charge and/or follow the applicable intervention procedure.

Physical contact with a child in the presence of his/her guardian/educator is permissible if it results from the tasks being carried out (helping to dress an outfit from an exhibit, manual workshops, etc.) or results from a developmental need of the child (holding his/her hand while descending stairs).

In exceptional situations if there is a need to help the child/children during personal hygiene activities, the museum employee may help the child/children when his/her guardian/educator is in the same room.

V. Staff contacts with the child outside working hours

1 General comments:

It is a rule that contact with children attending the Museum should only take place during working hours and be for educational purposes.

(2) A staff member is forbidden to invite children to his/her place of residence, to meet with them outside working hours; this includes contact with children through private communication channels (private phone, e-mail, instant messaging, social media profiles).

(3) If necessary, the appropriate form of communication with children and their parents or guardians outside working hours is through business channels (e-mail, business phone).

4) If it is necessary to meet with children outside working hours, the staff member must inform the director and the children’s parents/guardians must consent to such contact.

5. maintaining social or family relationships (if the children and the children’s parents/guardians are relatives of the staff member) requires confidentiality of all information regarding other children, their parents and guardians.

VI. Online security

1 Staff must be aware of the digital dangers and risks of having their private online activities recorded by applications and algorithms, as well as their own activities on the Intrenet. This includes visiting certain sites, using dating apps where he/she may meet minors, watching certain people/pages on social media and the privacy settings of the accounts he/she uses. If an employee’s profile is publicly accessible, children and their parents/guardians also have insight into the employee’s digital activity.

(2) Staff are required to turn off or mute personal electronic devices during activities.

(3) Staff are prohibited from interacting with children by accepting or sending social media invitations.

Appendix 3

Intervention card

Name of minor:

Person suspected of harming/abusing the minor:

Person reporting the intervention:

Reason for intervention (form of abuse and description of situation):

Date:

Description of actions taken:

Appendix 4

Guidelines on the principles of protection of the child’s image and personal data of children

The rules were created based on current legislation. Our values:

1. our activities are guided by responsibility and caution towards capturing, processing, using and publishing children’s images.

2. Sharing photos and videos of our activities serves to celebrate children’s successes, document our activities, and always keeps children’s safety in mind. We use photos/videos showing boys and girls, children of different ages, talents, fitness levels and representing different ethnic groups.

3. children have the right to decide whether their image will be recorded and how it will be used by us.

4. the consent of parents/legal guardians for the use of their child’s image is only binding if the children and parents/legal guardians have been informed about the use of the images/recordings and the risks involved in the publication of the image.

We take care of the safety of children’s images by:

1. asking for written consent from parents/legal guardians and for children’s consent before taking and publishing a photo/recording. It is also good practice to solicit the consent of the children themselves – we respect the child’s lack of consent, even when we have the parent’s consent.

2. providing explanations of what we will use the photos/recordings for and in what context, how we will store the data, and the potential risks of publishing the photos/recordings online.

3. avoid signing photos/recordings with information that identifies the child by name. If it is necessary to sign the child, we use only the first name.

4. refraining from disclosing any sensitive information about the child regarding, among other things, health, financial situation, legal situation and related to the child’s image.

5. reduce the risk of copying and inappropriate use of children’s photos/recordings by adopting rules:

(a) all children in the photo/recording must be dressed, and the situation of the photo/recording is not demeaning, ridiculing or showing the child in a negative context,

(b) children’s photos/recordings should focus on children’s activities and, as far as possible, depict children in a group rather than individuals.

6. to refrain from publishing photos of children who are no longer in our care if they or their parents/legal guardians have not given their consent to the use of photos after leaving the Museum.

7 Adopting the principle that all suspicions and problems of inappropriate dissemination of images of children should be recorded and reported to the Director of the Regional Museum or the Manager of the Central Industrial District Museum (in the case of MCOP employees), as well as other worrying signals regarding threats to the safety of children.

Recording images of children for the Museum’s own use

CCTV – To ensure the safety of our employees and customers, the area of the Museum complex is monitored. Video surveillance data containing personal information is collected based on the premise of the administrator’s legitimate interest (to ensure the protection of persons and property) and, for this purpose, is transferred to entities providing facility security. Video surveillance records are stored for a period of 30 days.

In situations where the Museum records images of children for its own use, we declare that:

1. group organizers and individuals when purchasing tickets will be asked to read the rules and regulations, which are available on the museum’s website and in a prominent place in the facility. The regulations state that participation in the activity implies consent to the regulations and use of the image.

(2) The person recording the event in question, before proceeding with the activity, should ask for the written consent of the parents/legal guardians given to the school in connection with the publication of the photograph/recording of the child.

3. capturing and publicizing the image of a child without the consent of the child’s parent or legal guardian, as well as the child himself, is possible only during events of an open nature, in photos of a reporter nature, where the image of the child is only a detail of the whole, such as a landscape, an exhibition, a museum event (among other things, it is prohibited to take a photo of one person or to frame it so that the person is overexposed). However, even in this situation (despite compliance with the law), if the child himself objects, the recording and publicizing of the image should be abandoned.

(4) If the registration of the event is outsourced to an external person (hired photographer or videographer) we will ensure the safety of children and young people by:

(a) requiring the person/company recording the event to follow these guidelines,

b) requiring the person/company recording the event to wear a badge during the event,

c) not allowing the person/company registering the event to be with children without supervision by a Museum employee,

d) informing parents/legal guardians and children that the person/company recording the event will be present during the event and making sure that parents/legal guardians have given written permission for the recording of their children’s image.

(5) If the child’s image is only a detail of a whole such as a gathering, landscape, public event, the consent of the child’s parents/legal guardians is not required.

Recording images of children for private use

In situations where parents/guardians or spectators of events, ceremonies, events held on the Museum’s premises record images of children for private use, we inform at the beginning of each event that:

1. the use, processing and publication of photographs/recordings containing images of children and adults requires the consent of these persons, in the case of children – by their parents/legal guardians.

2) Photos or recordings containing images of children should not be made available on social media or open services, unless the parents or legal guardians of these children give their consent.

3) Before publishing a photo/recording online, it is always a good idea to check your privacy settings to make sure who will be able to access your child’s image.

Recording of children’s image by third parties and the media

(1) If representatives of the media or any other person want to record an event organized by us and publish the collected material, they must make such a request in advance and obtain permission from the Director. In such a situation, we will make sure that parents/legal guardians have given written permission to record the image of their children. We expect information on:

(a) the name, surname and address of the person or editor requesting permission,

b) justification of the need to record the event and information on how and in what context the collected material will be used,

c) signing a declaration that the information provided is factually correct.

(2) Museum personnel shall not allow media representatives and unauthorized persons to record the image of a child on the Museum premises without the written consent of the child’s parent/legal guardian and without the permission of the Director.

(3) Museum personnel shall not put media representatives in contact with children, shall not give media contact to children’s parents/legal guardians, and shall not make statements to media representatives about the child’s case or that of the child’s parent/legal guardian. This prohibition also applies if the employee is convinced that his statement is not recorded in any way.

(4) In order to produce media material, the Director may decide to make selected rooms of the Museum available for recording. When making such a decision, the Director shall instruct the preparation of the room in such a way as to prevent the recording of children present on the Museum premises.

Rules in the case of not consenting to the recording of the child’s image

If the children, parents or legal guardians have not consented to the recording of the child’s image, we will respect their decision. We will determine in advance with parents/legal guardians and children how the person recording the event will be able to identify the child so that the child’s image will not be recorded in individual and group photographs. The solution we will adopt will not exclude a child whose image should not be recorded.

Storage of photos and recordings

We store materials containing children’s images in a manner that is legal and safe for children:

(1) Analog media containing photographs and recordings shall be stored in a locked cabinet, and electronic media containing photographs and recordings shall be stored in a protected folder with access limited to persons authorized by the Museum.

(2) The media shall be kept for the period required by the law on archiving and/or the period established by the Museum in the Uniform Tangible File List.

(3) We do not store electronic materials containing images of children on unencrypted or mobile media, such as cell phones and portable memory devices.

4) We do not give permission for staff to use personal recording devices (i.e., cell phones, cameras, camcorders) to record images of children.

5. the only equipment we use as a Museum are recording devices owned by the Museum.

Appendix 5

Survey monitoring the level of implementation of the Standards for the Protection of Minors from Abuse

Please write the answer: YES/NO

Are you familiar with the Standards for the Protection of Minors from Abuse in force at the unit where you work?

Are you familiar with the content of the document “Standards for the Protection of Minors from Abuse”?

Do you know how to recognize the symptoms of child abuse?

Do you know how to respond to symptoms of child abuse?

Did you happen to observe a violation of the principles contained in the Standards for the Protection of Minors from Abuse by another employee?

If yes – what rules were violated?……………………………

Have you taken any action? If yes – what kind of action?…………………………

If no – why?…………………………

Do you have any comments/improvements/suggestions regarding the Standards for the Protection of Minors from Abuse?

(descriptive answer)

Attachment #6

Statement of familiarity with the Standards for the Protection of Minors

…………………………………………..

(place, date)

I declare that I the undersigned

…………………………………………………………………….

(name of the declarant)*

participated in the training for employees in the field of protection of children from abuse, I got acquainted with the Standards for the Protection of Minors adopted at the Regional Museum in Stalowa Wola and I undertake to observe them and to report information on events and actions inconsistent with their content.

……………………………………………………..

(signature of the person making the statement)

* please fill in capital letters

Appendix No. 7

Scope of personal data to check the person from the sex offender registry

Name: …………………………………………………

Date of birth: ………………………………………………..

Pesel: ……………………………………………………………….

Family name: ……………………………………………

Father’s name: …………………………………………………………

Mother’s name: ………………………………………………………

………………………………………………….

(date and signature)

Information about the processing of data in connection with the obligation under the provisions of the Law of 13.05.2016 on Countering the Threat of Sexual Crime, for the purpose of verification in the Sexual Offender Register. Fulfilling the information obligation under Article 13 (1) and (2) of the EP and Council Regulation (EU) 2016/679 of April 27, 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data and repealing Directive 95/46/EC (General Data Protection Regulation) (Official Journal of the EU. L. of 2016 No. 119, p. 1, as amended) – hereinafter RODO, we inform you that:

1. the Administrator of your personal data is the Regional Museum in Stalowa Wola (hereinafter referred to as the Museum), 1 Sandomierska Street, 37-450 Stalowa Wola, NIP: 865 209 25 29, REGON: 830414006. The telephone and email address at which you can contact the Administrator of the data is: tel. 15 844 85 56 fax: 15 844 85 56, e-mail: muzeum@muzeum.stalowawola.pl

(2) Your data is processed on the basis of the legal obligation incumbent on the Administrator to verify persons working with or caring for minors, resulting from the provisions of the Act of May 13, 2016 on Counteracting the Threat of Sexual Crime.

(3) You have the right to access your data and receive a copy of it, the right to rectification and the right to restrict the processing of personal data.

(4) In addition, you have the right to lodge a complaint with the President of UODO against the way your data is processed by the Administrator.

(5) Provision of data is an obligation under the law, and failure to do so will entail the inability to undertake work requiring contact with minors.

(6) The data will be stored for the period required by the provisions of the Act of July 14, 1983 on the national archival resource and archives.

Appendix No. 8

Declarations of personnel and persons cooperating with the Museum of no criminal record

Aware of the criminal liability for making false statements, I the undersigned …………………………………………………………….. declare that I am not a person with a criminal record for crimes against sexual freedom and decency and crimes of violence to the detriment of a minor.

I declare that I am not under criminal or disciplinary proceedings for crimes against sexual freedom and morality and violent crimes against a minor.

I declare that I have not been validly convicted of acts corresponding to the offenses specified in Chapters XIX and XXV of the Penal Code, in Articles 189a and 207 of the Penal Code and in the Act of July 29, 2005. on Counteracting Drug Addiction, and there has been no other judgment against me stating that I have committed such offenses, and that I have not been imposed an obligation under a judgment of a court, other authorized body or the law to comply with a prohibition to hold any or certain positions, to practice any or certain professions or activities related to education, education, recreation, medical treatment, provision of psychological counseling, spiritual development, sports or recreation.